Brian CliettGuide to Finding a Sodexo Contracted Vendor
- Prior to any new request, the chef or person ordering should reach out to the unit’s Sodexo RAM, or the Sodexo Call Center to describe the product/service needed to learn if a contracted Sodexo Vendor exists for the product/service. All Sodexo Live locations should be using contracted vendors when available.
a. If a Sodexo Contracted Supplier is available, proceed to Sections 2 and 3.
b. If a Sodexo contracted Supplier is NOT found, proceed to Section 4.
- Sodexo Contracted Supplier is available and is electronically enabled.
a. Determine if the Contracted Supplier is electronically enabled. Use the following Link to go to the “Master Electronic Supplier List” on SodexoNet. (see if the vendor is electronically enabled)
b. Use the Supplier Customer Number Request form to request supplier set-up in master data (PIM)
Note: Sodexo Live locations will always have the pay type code of “CLIENT PAY”. Make sure you choose this option within the SCNR form.
c. Once the Supplier Customer Number request is submitted, notify your unit’s AP/Accounting staff to submit a request to link the vendor to your unit to receive your EDI invoices. This should be done immediately.
Note: Failure to submit the request to Sodexo Live! corporate AP to link the vendor to your unit right away will result in missing vendor invoices. Your unit will then have to submit the Missing Electronic Invoice Investigation form to Sodexo to request that the vendor resend the invoices so that they can be processed for payment on WorkCenter. This creates a lot of extra work for your unit, Sodexo, and the Supplier.
d. Contact the AP Department (accountspayable@sodexo.com) that you are now using an EDI enabled vendor by completing a vendor addition request form (VAR) so the AP can verify this vendor is our AP system and link access to your unit.
- Sodexo Contracted Supplier exists, but the supplier is NOT electronically enabled.
a. Unit should contact the AP Department (accountspayable@sodexo.com) to determine if the vendor already exists in the AP system. Complete and submit a vendor addition request form (VAR) so the AP can verify this vendor is our AP system and link access to your unit.
- Sodexo contracted Supplier is NOT available for the product/service.
a. If the vendor does not exist in AP, complete a vendor addition request form (VAR), and submit to the AP Department (accountspaybale@sodexo.com) with all required paperwork.
b. Once the vendor has been approved by SodexoLive! And Sodexo AP and set up, AP will link your unit with access to this vendor within WorkCenter.
c. If vendor number does not exist in AP, follow the steps below to complete the VAR to request a new vendor set up.
i. If RAM marks VAR as “RAM Un-Approved” the vendor will be considered non-compliant/non-contracted with unit/client accepting risks of purchasing from vendor.
ii. If unit purchases from the vendor, it will be considered a non-compliant/non-contracted Sodexo vendor with unit/client accepting risks of purchasing from vendor.
Click on this link to download Sodexo’s Supplier Customer Number Request (SCNR) quick start guide. Please note, Sodexo Live locations will always have the pay type code of “CLIENT PAY”. Make sure you choose this option within the SCNR form.
You may also go to Sodexo Net and search contracted vendors by using the My Supplier Locator (MSL) Tool. Same procedures as above is a contracted vendor has been found using the MSL tool.
Click on the link to watch the video to show you how to use the MSL tool.
Finding a Sodexo Contracted Vendor Flow Chart
Supplier Customer Request Form (SCNR)-Detailed Instructions